Friday 2 - Sunday 4 Jun 2023
User Menu UK Games Expo


137 FAQs

There can be as many as 450 exhibitors at UK Games Expo. We communicate with exhibitors individually at times but when sharing common information that everyone needs to know we mailshot via our mad mimi newsletter system which you are added to to facilitate your visit.

Please add these email addresses to your white list:

[email protected]

[email protected]

[email protected]

and then you should not miss emails.

Keith Thomasson is the Exhibitor Manager and will communicate the most critical info needed to attend via email including the phrase "Exhibitor Info Message #x". If you read nothing else from us do read those.

Here are Recent Emails you may have missed:

Show Preview and Press List 20/05/22

Exhibitor Message #8 13/05/22

Exhibitor Message #7 28/04/22

Exhibitor Message #6 27/04/22

Exhibitor Message #5 23/04/22

Final Call for Furniture and Power Orders

Exhibitor Message #4 14/04/22

UKGE 2022 - Exhibitor Message #3 08/04/22

Your Logo -Banners-Sponsorships 6-4-22

Exhibitor Message #2 5-4-22

Show Preview-Networking-Exhibitor Events 24-03-22

Exhibitor Message #1 9-3-22

These are all laid out in the exhibitor terms and conditions document which you can download from the link.

We offer a range of options for Sponsorships, Advertising and Marketing.

You can read all about them and find out the prices in the Exhibitor Guide and in the Online Marketing Guide.

For queries on Seminars, Workshops and Panel type events please contact Millie Lavelle

Exhibitor Terms and Conditions are all laid out in the Terms and conditions pdf.

Your stand comes as space only. This means by default we supply no furniture or fittings as standard. There are no walls around your stand at all, unless your stand is adjacent to an exterior wall of the hall.

In addition to supplying the space for your stand, UKGE will:

  • List you as an exhibitor on exhibitor page with your logo and a link to a site of your choice.
  • List you along with a description in the show programme.

Yes you can. The UK Games Expo is a great sales opportunity. Please ensure products are suitable for a family audience to see and that your displayed items are appropiate for an event at which children are present.

All exhibitors at UK Games Expo will require Trade Passes to enter the Trade Hall – this will allow you to get in Trader Access Hours.

You will receive 1 pass per Exhibitor or Co-Exhibitor plus 1 for every 4sqm of space (rounded up).

Example 1: TRADER “BIG GAMES LTD” booked 8m x 2m of space. He will receive 5 passes.

Example 2: TRADER "SMALL GAMES R US" booked 2m x 2m of space. He will receive 2 passes.

Buying additional Passes.

Additional Trader passes can be purchased by a trader at the cost of £10 for the weekend. Purchase these on arrival when you collect your passes.

The number you can buy is connected to the size of your stand.

For stands of up to 50sqm Size:

For each 10sqm (rounded up) that you have booked you can buy 2 passes.

For stands of 51 to 100sqm Size:

You can buy 15 passes.

For stands over 100sqm

You can buy 20 passes

Exhibitor passes are used to gain access to the Exhibition Halls.

We do not post out Exhibitor passes. These passes will be ready for you on arrival. Please collect them from the UKGE Exhibition Services Stand in Hall 1. 

During Exhibitor setup you will use your special setup access pass, which you will print off from your exhibitor portal.  Ensure everyone attending during setup has a copy. This allows you access during the setup period during which you should collect your exhibitor passes from UKGE Exhibition Services Stand in Hall 1.

You are at liberty to bring any furniture and equipment you like providing they are structurally sound and safe items.

Any items must stand within your exhibition space and may not stray into the aisles or other stands.

Note that some items may require an inspection if they need to be constructed or are above 2.4m hieght. 

You may either hire our value furniture or items from the show contractor. 

The Value Supplier gives you the option of hiring basic tables and chairs for the duration of the show. There is a limited availability of these tables both in size and number. The furniture is ordered through your exhibitor portal under the stands section and will be supplied direct to your stand by UKGE. (Prices exclude VAT.). You MUST login to your exhibitor portal in order to access this.

• Chair plastic – £4.00 each 
• 6’ x 2’6” Trestle Tables – £7.50 each 
• 5’ x 2’ Trestle Tables – £7.00 each 
• 4’ x 2’ Trestle Tables – £6.50 each 
• 3’ Diameter Tables – £10.00 each 
• 4’ Diameter Tables – £11.00 each

Please order value furniture via your exhibitor portal before 31st March.

Bespoke items of High Quality Furniture can be hired from Creative Hire Limited

Please contact Creative Hire Limited:

Shell Systems, Walling, Carpets, Graphics

Nautilus Exhibitions Limited will supply Shell Systems, Walling, Carpets, Graphics for your stands. They are:

Nautilus Exhibitions Limited

[email protected]

+44(0) 1327 304 058

Download their brochure

Stand builds and orders for Forklift hire

Please contact Periscope Live: [email protected]

+44(0) 1327 304 058

Bespoke furniture:

Please contact Creative Hire Limited:

Bespoke items of High Quality Furniture can be hired from Creative Hire Limited

Please contact Creative Hire Limited:

We often get asked about laying out stands - particularly by first time exhibitors.

Often they are a bit at sea or confused by the fact stands are described in square metres and furniture is in feet (ft) and inches (in or " ).

Furniture sizes.

Standard tables sizes in imperial and metric

Imperial Size & Metric Size

  • 3ft rounds 0.91m
  • 4ft rounds 1.22m
  • 4ft x 2ft 1.22m x 0.61m
  • 5ft x 2ft 1.52m x 0.61m
  • 6ft x 2ft 6" 1.83m x 0.75m
  • Typical chair 0.5m x 0.5m

These are the standard sizes we can supply. 

How do I get in to my stand?

Regardless of the size of your stand you can only gain entrance to it from open sides.

A row stand only has one opening - from the front.

A corner stand will be open on two sides.

An endcap will be open on three sides.

An island will be open on all four sides.

Do not assume that you can get into your stand via another exhibitor's stand.

So for an example if you put a 6ft table width ways across a 2m wide stand you have to squeeze in through a 17cm gap or climb under the table!

Get out the Graph Paper.

The best way to map out your stand is to get out a sheet of graph paper and plan it out.

Make 1 square 1mx1m and start drawing in furniture.


Shell scheme or walling can be hired from Nautilus Exhibitions Limited

Please contact Nautilus Exhibitions Limited

[email protected]

+44(0) 1327 304 058

Download Brochure

Yes you can. The show contractor supplies this.

Please contact Nautilus Exhibitions Limited

[email protected]

+44(0) 1327 304 058

Download Brochure

Yes you can. Please contact Nautilus Exhibitions Limited

[email protected]

+44(0) 1327 304 058

Download Brochure

The show contractor will supply these options.

Please contact Nautilus Exhibitions Limited

[email protected]

+44(0) 1327 304 058

Download Brochure

Want to build something special? You can either engage your own contractor/ build it yourself or use our Show Contractor.

Be aware that you may need a stand inspection, which is chargeable to you, if you are building a stand using a constructed stand where components are bolted/ screwed together.

Periscope Live

01327 304055

The Old Boatyard

South March



NN11 4PH


Jack Penn

This is available from the NEC. Find the details in the NEC products pdf.