Friday 30 May - Sunday 1 Jun 2025
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FAQs

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These are all laid out in the exhibitor terms and conditions document which you can download from the link.

We offer a range of options for Sponsorships, Advertising and Marketing.

You can read all about them and find out the prices in the Exhibitor Guide.

For queries on Seminars, Workshops, podcasts or panel type events please contact Millie Lavelle

Exhibitor Terms and Conditions are all laid out in the Terms and conditions pdf.

Your stand comes as space only. This means by default we supply no furniture, fittings, power, banners or carpet as standard. There are no walls around your stand at all, unless your stand is adjacent to an exterior wall of the hall.


However walls, carpet, furniture, power, banners and other services are all available to be added as required by all exhibitors. See other FAQ's or the exhibitor guide for details.

In addition to supplying the space for your stand as part of your package with us, UKGE provides services to every exhibitor to enable the exhibitor to promote their goods or services.

  • We list you as an exhibitor on the exhibitor page with your logo and a link to a site of your choice.
  • We list your stand location along with a description in the show programme.
  • We add you to the interactive map accessible by visitors and giving additional functionality such as
    • Your logo
    • Videos and images of your products
    • Industry sector genre
  • We allow all exhibitors to list new products and games.
  • We allow all exhibitors to list events, competitions, promotions and giveaways they are running on their stands
  • We offer a range of marketing opportunities via our social media, emails and website to additionally promote their brand.

Yes you can. The UK Games Expo is a great sales opportunity. Please ensure products are suitable for a family audience to see and that your displayed items are appropiate for an event at which children are present.

All exhibitors at UK Games Expo will require Trade Passes to enter the Trade Hall – this will allow you to get in Trader Access Hours.

You will receive 1 pass per Exhibitor or Co-Exhibitor plus 1 for every 4sqm of space (rounded up).

Example 1: TRADER “BIG GAMES LTD” booked 8m x 2m of space will receive 5 passes.

Example 2: TRADER "SMALL GAMES R US" booked 2m x 2m of space will receive 2 passes.

Buying additional Passes.

Additional Trader passes can be purchased by a trader at the cost of £10 for the weekend. Purchase these on arrival when you collect your passes.

The number you can buy is connected to the size of your stand.

For stands of up to 50sqm Size:

For each 10sqm (rounded up) that you have booked you can buy 2 passes.

For stands of 51 to 100sqm Size:

You can buy 15 passes.

For stands over 100sqm

You can buy 20 passes

Exhibitor passes are used to gain access to the Exhibition Halls.

We do not post out Exhibitor passes. These passes will be ready for you on arrival. Please collect them from the UKGE Exhibition Services Stand in Hall 1. 

During Exhibitor setup you will use your special setup access pass, which you will print off from your exhibitor portal.  Ensure everyone attending during setup has a copy. This allows you access during the setup period during which you should collect your exhibitor passes from UKGE Exhibition Services Stand in Hall 1.

You are at liberty to bring any furniture and equipment you like providing they are structurally sound and legally compliant items.

Any items must stand within your exhibition space and may not stray into the aisles or other stands.

Note that some items may require an inspection if they need to be constructed or are above 2.4m height. 

You may either hire our value furniture or items from the show contractor. 

The Value Supplier gives you the option of hiring basic tables and chairs for the duration of the show. There is a limited availability of these tables both in size and number. The furniture is ordered through your exhibitor portal under the stands section and will be supplied direct to your stand by UKGE. (Prices exclude VAT.). You MUST login to your exhibitor portal in order to access this.

• Chair plastic – £4.50 each 
• 6’ x 2’6” Trestle Tables – £9.00 each 
• 5’ x 2’ Trestle Tables – £8.50 each 
• 4’ x 2’ Trestle Tables – £8.00 each 
• 3’ Diameter Tables – £12.00 each 
• 4’ Diameter Tables – £13.00 each

Please order value furniture via your exhibitor portal before 29th April.

tables and chairs ukge

Shell Systems, Walling, Carpets, Graphics

Nautilus Exhibitions Limited will supply Shell Systems, Walling, Carpets, Graphics for your stands. They are:

Nautilus Exhibitions Limited

info@nautilusexhibitions.co.uk

+44(0) 1327 304 058

Download their brochure This is currently due an update in January 2023.

Stand builds and orders for Forklift hire

Please contact Periscope Live: info@periscopelive.co.uk

+44(0) 1327 304 058

Bespoke furniture:

Please contact Creative Hire Limited:

https://www.creativehire.co.uk/event/uk-games-expo/

Bespoke items of High Quality Furniture can be hired from Nautilus Exhibitions.

Please visit https://nautilusexhibitions.co.uk/events/uk-games-expo-2024/ for more information.

We often get asked about laying out stands - particularly by first time exhibitors.

Often they are a bit at sea or confused by the fact stands are described in square metres and furniture is in feet (ft or ') and inches (in or " ).

Furniture sizes.

Standard tables sizes in imperial and metric

Imperial Size & Metric Size

  • 3ft rounds 0.91m
  • 4ft rounds 1.22m
  • 4ft x 2ft 1.22m x 0.61m
  • 5ft x 2ft 1.52m x 0.61m
  • 6ft x 2ft 6" 1.83m x 0.75m
  • Typical chair 0.5m x 0.5m

These are the standard sizes we can supply. 

How do I get in to my stand?

Regardless of the size of your stand you can only gain entrance to it from open sides.

A row stand only has one opening - from the front.

A corner stand will be open on two sides.

An endcap will be open on three sides.

An island will be open on all four sides.

Do not assume that you can get into your stand via another exhibitor's stand.

So for an example if you put a 6ft table width ways across a 2m wide stand you have to squeeze in through a 17cm gap or climb under the table!

Get out the Graph Paper.

The best way to map out your stand is to get out a sheet of graph paper and plan it out.

Make 1 square 1mx1m and start drawing in furniture.

samplelayout.jpg

PXL_20230604_073434828

Shell scheme or walling can be hired from Nautilus Exhibitions Limited

Please contact Nautilus Exhibitions Limited

info@nautilusexhibitions.co.uk

+44(0) 1327 304 058

Or order online at this site: https://nautilusexhibitions.co.uk/events/uk-games-expo-2024/

Yes you can. The show contractor can supply and fit this, or you may bring and fit your own.

Please contact Nautilus Exhibitions Limited

info@nautilusexhibitions.co.uk

+44(0) 1327 304 058

Or order online at this site: https://nautilusexhibitions.co.uk/events/uk-games-expo-2024/

Yes you can. The show contractor can supply and fit this, or you may bring and fit your own.

Please contact Nautilus Exhibitions Limited

info@nautilusexhibitions.co.uk

+44(0) 1327 304 058

Or order online at this site: https://nautilusexhibitions.co.uk/events/uk-games-expo-2024/

The show contractor will supply these options.

Please contact Nautilus Exhibitions Limited

info@nautilusexhibitions.co.uk

+44(0) 1327 304 058

Or order online at this site: https://nautilusexhibitions.co.uk/events/uk-games-expo-2024/

The NEC also offer these services

Find the details in the NEC Services Document.

Want to build something special? You can either engage your own contractor/ build it yourself or use our Show Contractor.

Be aware that you may need a stand inspection, which is chargeable to you, if you are building a stand using a constructed stand where components are bolted/ screwed together.

Periscope Live

www.periscopelive.com

01327 304055

The Old Boatyard

South March

Daventry

Northamptonshire

NN11 4PH

Contact:

Jack Penn

Phone lines and Internet is available from the NEC. Find the details in the NEC Services Document.

You may wish to read more about WIFI at the NEC.

Here are some NEC guidelines on digital security.

The next UK Games Expo is planned for Friday 31st May to Sunday 2nd June 2024. We are now ready to take your enquiries about this event and you can find out more about the plans in our updated exhibitor guide.