Friday 29 - Sunday 31 May 2020
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Exhibit

If you are looking to exhibit at UK Games Expo, this is the place to start.

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What is UK Games Expo?

UK Games Expo (UKGE) is the largest Hobby Games Convention in the UK - where all aspects of the gaming hobby are represented under one roof.

UKGE 2020 will be held 29th to 31st May with a Show Preview on Thursday 28th.. It is held in the UK's largest convention centre- The National Exhibition Centre (NEC), Birmingham. This year we will be using Halls 1, 2 and 3 NEC and the NEC Hilton Hotel.

Find out more in our exhibitors guide.

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Long Standing

The Expo is now in its 14th year and continues to grow.

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25704 unique visitors

45097 visitors over three days.

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425+ Exhibitors

With 125+ from all around the world.

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Broad demographics

Male/ female mix around 65/35

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Family Appeal

2000+ visitors under the age of 15.

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Show and Sell

Good opportunity to demo and sell products.

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Publisher-Designer activities

Speedating, networking and playtesting

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Tournaments and Events

A huge range of tounaments, seminars and other events

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Exhibitors Guide

All the information for potential exhibtors.

Exhibitor Frequently Asked Questions

Planning your visit

Limited space in stock rooms is available.

UK Games Expo are now offering a service to larger retailers and publishers who are looking for a stock room to store their products and to restock their stands from. Over the weekend during restock periods before and after opening hours you can gain access to the stock room and restock from there using your own trolleys and sack trucks and your own personnel.

This is how it will work:

We have walled off areas of the hall and allocated pallet sized spaces to them.

On your arrival you will move your pallet into your space.

Please note that you must bring your own pallet truck as UKGE does not have any to lend out.

The pallet then will not be moved during the UKGE.

Over the weekend during restock periods before and after opening hours you can gain access to the stock room and restock from there using your own trolleys and sack trucks and your own personnel.

Restocking during opening hours and outside restocking periods is only permitted by special arrangement requested through the UKGE Exhibition services department and may take time to accommodate.

You must ensure that the items are removed by 18.00 on 31st May 2020.

The room will have a lockable door and companies taking advantage of this service will be issued with passes showing their allocated space so our volunteers know which area they are allowed to restock from.

All stock is left at the owner's own risk and UK Games Expo Ltd does not accept any responsibility for the stock. By taking one of these spaces you accept this term.

We have priced these spaces to cover our floor costs and the cost of putting in walling and a lockable door plus an element of staffing costs to us.

Each storage space is 1.2mx1m. We ensure there is a route of access to your space.

Each of these spaces costs £100+vat to hire for the weekend.

To hire the space please request a Pallett storage via your portal.

Can I get my products delivered to the venue? What about Pallets

This is a service offered by several third party companies. Please make contact with them direct:

GAMESQUEST
Tel- +44 (0) 1730 891346
Email: [email protected]

Spiral Galaxy
Tel +44 (0) 1952 587482
Email [email protected]

ASMODEE UK
Tel +44 (0)1420 593593
Email [email protected]

UK Games Expo can arrange for you to hire a room for press releases, events, hospitaility etc.

Email Richard to find out more.

We offer a range of stands including starter, standard and superior options.

You can read all about them and find out the prices in the 2020 Exhibitor Guide.

Your exhibitor portal allows you to

  • see what orders you have placed for stands, furniture, power, sponsorship, marketing and advertising.
  • You can check what payments you have made and how much is still outstanding.
  • You can request furniture and power.
  • You can check out your stand number, stand dimensions and add or edit a stand description from the stands tab.
  • Note you can't change your logo from your portal. To find out how to do this read further down this page.
  • You can also submit entries to the awards.

To access the portal go here.

In order to use the Exhibitor portal you must have an UK Games Expo account with us. If you have one from before this should still work. You can always reset the password if you have forgotten it.

What if I don't have a login or cant remember it?

IMPORTANT NOTICE: Before you can setup a portal you have to book a stand with us. Please first email us to book a stand before proceeding.

If you do not have an account please follow these instructions precisely. Each step is important:

  1. Register an account.
  2. Make sure you activate the account by following the link in the email you will then be sent.
  3. Then Email Richard who will link that account to your portal.
  4. Please tell Richard the first name and the surname you used in setting up the account, the email address you used and which exhibitor you are with.

Planning your stand

Your stand comes as space only. This means by default we supply no furniture or fittings as standard. There are no walls around your stand at all, unless your stand is adjacent to an exterior wall of the hall.

In addition to supplying the space for your stand, UKGE will:

  • List you as an exhibitor on exhibitor page with your logo and a link to a site of your choice.
  • List you along with a description in the show programme.
  • Will publish a news article about your company, game or services if you send us one before 15th March 2020. Please email Kate for more details.

You are at liberty to bring any furniture and equipment you like providing they are structurally sound and safe items.

Any items must stand within your exhibition space and may not stray into the aisles or other stands.

Note that some items may require an inspection if they need to be constructed or are above 2.4m hieght. 

You may either hire our value furniture or items from the show contractor. 

The Value Supplier gives you the option of hiring basic tables and chairs for the duration of the show. There is a limited availability of these tables both in size and number. The furniture is ordered through your exhibitor portal under the stands section and will be supplied direct to your stand by UKGE. (Prices exclude VAT.)

• Chair plastic – £4.00 each 
• 6’ x 2’6” Trestle Tables – £7.50 each 
• 5’ x 2’ Trestle Tables – £7.00 each 
• 4’ x 2’ Trestle Tables – £6.50 each 
• 3’ Diameter Tables – £10.00 each 
• 4’ Diameter Tables – £11.00 each

EESL the show contractor has a full range of furniture for hire and installation on your stand.

Please examine the catalogue of furniture that may be hired and then fill in the order form here...

EESL the show contractor has a full range of furniture for hire and installation on your stand.

Please examine the catalogue of furniture that may be hired and then fill in the order form here...

We often get asked about laying out stands - particularly by first time exhibitors.

Often they are a bit at sea or confused by the fact stands are described in square metres and furniture is in ft and inches.

Furniture sizes.

Standard tables sizes in imperial and metric

Imperial Size Metric Size 3ft rounds 0.91m 4ft rounds 1.22m 4ft x 2ft 1.22m x 0.61m 5ft x 2ft 1.52m x 0.61m 6ft x 2ft 6" 1.83m x 0.75m Typical chair 0.5m x 0.5m

These are the standard sizes we can supply. 

How do I get in to my stand?

Regardless of the size of your stand you can only gain entrance to it from open sides.

A row stand only has one opening - from the front.

A corner stand will be open on two sides.

An endcap will be open on three sides.

An island will be open on all four sides.

Do not assume that you can get into your stand via another exhibitor's stand.

So for an example if you put a 6ft table width ways accross a 2m wide stand you have to squeeze in through a 17cm gap or climb under the table!

Get out the Graph Paper.

The best way to map out your stand is to get out a sheet of graph paper and plan it out.

Make 1square 1mx1m and start drawing in furniture.

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You do not have to take shell system or walling for the stand. You can just have a tabletop stand. However, if you wish to consider a Shell system or Walling solution you can either bring your own stand or use our show contractor EESL.

Please note that you may wish to contact surrounding stands and co-operate on booking walling. If one exhibitor approaches EESL and books walling for a number of stands that is often cheaper than everyone booking their own.

This is the order form for shell scheme and walling

Yes you can. The show contractor supplies this.

This is the order form for ordering carpets from EESL.

EESL, the show contractor can do this for you.

Here is their order form.

The show contractor will supply these options. Here is the order form:

This is available from the NEC. Find the details in the NEC products pdf.

You can arrange direct delivery to the NEC but it MUST arrive on THU 30th May. The NEC will not store your delivery. Send it to: National Exhibtion Centre (Your stand number), Hall 1 or Hall 2, North Ave, Marston Green, Birmingham B40 1NT.

If you are bringing goods on pallets to the show but do not have the means to unload the pallets from your vehicle, visit Exhibition Services in Hall 1 to
arrange fork lift services. If your delivery company requires this service, please make them aware of this. This service is chargeable and will need to
be paid for at the time it is arranged.

THE FOLLOWING THIRD PARTY COMPANIES CAN OFFER LOGISTIC SERVICES FOR GETTING YOUR GAMES TO THE NEC IN TIME FOR SETUP AND ALSO ARRANGE TO TAKE THEM AWAY AT THE END OF THE EVENT FOR ONWARD TRANSPORTATION. THEY SHOULD BE ABLE TO OFFER ADVICE ON RELEVANT CUSTOMS CHARGES

GAMESQUEST
Tel- +44 (0) 1730 891346
Email: [email protected]

INDEX GROUP

Tel- +44 (0) 208 912 3136
Email - [email protected]


ASMODEE UK
Tel +44 (0)1420 593593
Email [email protected]

Yes you can. You add your power requests via your Exhibitor portal after you have booked a stand.

  • Power supply costs relate to the size of the mains installed and the number
    of sockets required.
  • The minimum size mains we can install in a block is 6A which can supply 1500 watts power. A 6A mains costs £255+vat to suply.
  • Each socket we add to the mains suply costs £70+vat.

Sample Power Installation 6A mains and 1 socket = £255+£70 = £325+vat.

IF YOUR POWER NEED IS 1500 WATTS or more USE THIS CALCULATION:

If you need 1500 watts or more we will need to place a suitable sized mains in your area.
• 6A Main (1500watts) costs £255+vat.
• 10A Main (2400watts) costs £375+vat.
• 16A Main (3800 watts) costs £507 +vat.

Sockets are an additional £70+vat each per socket.

Sample Power Installation 16A mains and 3 sockets = £507+£210 = £717+vat

HOW CAN YOU REUCE YOUR POWER COSTS IF YOUR POWER NEED IS LESS THAN 1500 WATTS?

Many exhibitors may not need 1500 watts of power. For example 500 watts and a socket is quite sufficient for charging a phone and a card reader. Consult device manuals for power draw.

If your power needs are less than 500 watts you may find you can save money by sharing a 6A mains (1500 watts) with other exhibitors in the same block. We advise that you make contact with other exhibitors in your block and see if you can agree that you share the costs of a 6A mains supply and each of you then pays our share plus your own socket fee.

If two of you agree to split a 6A mains then you will each pay £112.50 for the mains and £70 for the socket = £182.50+vat.

If three of you agree to split a 6A mains then you will each pay £85 for the mains and £70 for the socket = £155+vat.

Whilst you will need at least 1 socket, we advise you make use of 4 way extensions to add sockets rather than ordering multiple sockets at £70 each.

Consider portable battery solutions for power which can often save you a lot of money.

Other notes on power

The power is shut off 1 hour after the exhibition halls close so if you wish 24 hour power please inform us. 24 hour power adds a 20% surcharge.

HOW TO ORDER POWER

Power is ordered through our exhibitor portal which you will be able to access after your stand order is placed.

How much power do devices draw?

Power draw is expressed in watts. Add together all the devices and that gives you your total watts. Consult device manuals for details.

Warning - these are examples only. UKGE are not electricians! You are responsible for finding the power draw of your devices. We accept no responsibility if your power is insufficient.

Coffee Machine - 1500w

100 watt incandescent bulb - 100w

Standard TV -188w

LED light - 8w

LCD Monitor - 150w

Video Game Player - 195w

Desktop Computer - 120w

Fridge - 1400w

High end Gaming PC 1500w

Kettle - 1200w

Laptop Computer -120w

MP3 player - 40w

Fan - 100w

Projector - 313w

Ipad - 20w

Mobile phone - 10w

Plasma TV339wStereo - 30w

For advice on power please contact [email protected] who will require you to know your power draw. You need to work out the total watts that your devices will draw (see above).

Yes you can.

In 2020 this service is supplied by Periscope.

A single pallet unload will cost £30+vat. Bespoke quotes for larger volumes are available.

For all enquiries please email [email protected] 

During your visit

Yes you can. The UK Games Expo is a great sales opportunity. Please ensure products are suitable for a family audience to see and that your displayed items are appropiate for an event at which children are present.

All exhibitors at UK Games Expo will require Trade Passes to enter the Trade Hall – this will allow you to get in Trader Access Hours.

You will receive 1 pass per Exhibitor or Co-Exhibitor plus 1 for every 4sqm of space (rounded up).

Example 1: TRADER “BIG GAMES LTD” booked 8m x 2m of space. He will receive 5 passes.

Example 2: TRADER "SMALL GAMES R US" booked 2m x 2m of space. He will receive 2 passes.

Buying additional Passes.

Additional Trader passes can be purchased by a trader at the cost of £10 for the weekend. Purchase these on arrival when you collect your passes.

The number you can buy is connected to the size of your stand. For each 10sqm (rounded up) that you have booked you can buy 2 passes.

Exhibitor passes are used to gain access to the Trade Halls.

We do not post out Exhibitor passes. These passes will be ready for you on arrival. Please collect them from the UKGE Exhibition Services Stand in Hall 1. 

During Exhibitor setup you will use your special setup access pass, which you will print off from your exhibitor portal.  Ensure everyone attending during setup has a copy. This allows you access during the setup period during which you should collect your exhibitor passes from UKGE Exhibition Services Stand in Hall  1.

We often get asked about laying out stands - particularly by first time exhibitors.

Often they are a bit at sea or confused by the fact stands are described in square metres and furniture is in ft and inches.

Furniture sizes.

Standard tables sizes in imperial and metric

Imperial Size Metric Size 3ft rounds 0.91m 4ft rounds 1.22m 4ft x 2ft 1.22m x 0.61m 5ft x 2ft 1.52m x 0.61m 6ft x 2ft 6" 1.83m x 0.75m Typical chair 0.5m x 0.5m

These are the standard sizes we can supply. 

How do I get in to my stand?

Regardless of the size of your stand you can only gain entrance to it from open sides.

A row stand only has one opening - from the front.

A corner stand will be open on two sides.

An endcap will be open on three sides.

An island will be open on all four sides.

Do not assume that you can get into your stand via another exhibitor's stand.

So for an example if you put a 6ft table width ways accross a 2m wide stand you have to squeeze in through a 17cm gap or climb under the table!

Get out the Graph Paper.

The best way to map out your stand is to get out a sheet of graph paper and plan it out.

Make 1square 1mx1m and start drawing in furniture.

samplelayout.jpg

We have agreed a deal with the NEC whereby each Exhibitor and Co-Exhibitor will be offered a complimentary Car Park Pass for the Exhibitor Car park.

Larger exhibitors may be given more than one pass. You will not pay for these passes.

You will collect these passes from Exhbition Services in Hall 1 on arrival.

Every year we get asked by exhibitors if they may conduct a rafle or prize draw on their stand.

Exhibitors may conduct a Prize Draw providing it is NOT a lottery.

Lotteries

Lotteries are games where:
- you pay to enter;
- there is at least one prize;
- winning a prize is only dependent on chance.

They are a form of gambling and are subject to safeguards and regulations. Any lottery, whether it is, or is not, exempt cannot be run for private gain. 
A lottery is basically gambling and requires a gambling license, which we don’t have and the NEC will not allow. So you can't do a straight lottery.

Prize Draws

Prize Draw competitions are not lotteries. In Prize draws you can still charge for a ticket BUT Prize competitions are based on a degree of skill, judgement or knowledge that is reasonably likely to prevent some people from taking part; or prevent some people from getting the right answer.

So in 2016 at UK Games Expo we did a Prize Draw for Cthulhu Pandemic in which to enter, the participants had to first answer a gaming related question, which some people might not know the answer to, at least not without having to check first. It need not be a very hard question. We asked which of a list of names were characters in the Cluedo game. Answering correctly enabled the entrant to buy tickets for the draw.

Free Raffles

If you do not charge for the entry and there is no gain from the raffle then you can always give away prizes linked to a draw.

It may be possible to arrange options for a room at the NEC or the Hilton Hotel for an evening reception. Contact Richard.

However, you need to think about this with plenty of time to spare. Contact us as early as possible.

(Latest date 31st March)

Large deliveries (but not stand setup) will be available subject to approval by our Trade Liaison Manager on Wednesday 27th May 2020.

You can gain acces to the NEC to setup your stand between 7.30 and 9pm on Thursday 28th May 2020 and also from 7.30 until 9.30 on Friday 31st May 2019.

Full access instructions will be emailed out to exhibitors some weeks prior to the event.

This FAQ gives you information on how to get into the NEC to set up for the show.

There is a separate FAQ that contains the UK Games Expo NEC Site Rules.

Please familiarise yourself with our NEC Site Rules and make sure that all of your people

have read them. Key points are:

- Nobody under the age of 16 is allowed in the unloading areas or the hall during the

Build, Breakdown and Restock periods

- Hi-vis vests should be worn when in any vehicle area, so remember to bring them.

Arriving

The Build period starts at 5.00 am on Wednesday May 27th. The first part of this day is

reserved exclusively for Contractors who are building stands, erecting walling, etc.

Exhibitors who require special access to unload large vehicles and deliver pallets etc may be able to gain access from 12.00 am. This must be arranged in advance - contact Keith if you need this.

Access for Exhibitors begins at 7.30 on Thursday May 28th and continues until 9.00 pm.

On Friday May 29th you can get in from 7.30 am. All stands must be fully set up by 9.00

am on Friday May 29th.

If you are arriving by train or plane, take the Skyway from the railway station to the

NEC. When you come down the stairs at the far end, go through the doors and turn right.

This will take you to the main entrances for Halls 1 and 2.

If you are driving, use B40 1NT for your Sat Nav, or access the NEC site from junction

6 of the M42. When you get to the NEC site, go to South 3 Lorry Park (S3 - see the NEC

site plan at the end of this document). This is the staging area from which vehicles will

gain access to the NEC site under the direction of NEC security. This applies for the Build

period on the Thursday, Restock periods for the morning of each day, and the Breakdown

period on the Sunday. For the Restock periods on the evening of the Friday and

Saturday, go to the main entrance rather than the South 3 Lorry Park to gain access.

Your exhibitor name, stand number and contact details must be clearly displayed in your

windscreen while you are on site. Vehicles on site with no clearly displayed details risk

being removed by NEC security.

Getting In

You will be provided in advance with an Access Pass for the exhibition halls, which will

tell you which access door to use. When you arrive at your hall, present your Access

Pass to NEC security, who will issue you with wristbands that must be worn at all times.

These wristbands are for the Build period only and are not valid for access on show days.

The Access Pass is available for download as a PDF document through your Exhibitor

Login on the UK Games Expo web site. If some of your crew will be turning up

separately, make sure each person/group has a copy of your Access Pass.

Entry Deposit System

The entry deposit system, operated by the NEC, was introduced due to the growth of the

show and the consequent increase in the number of exhibitors requiring access on the

Build day. Any Exhibitors who have attended Essen Spiel will be familiar with this

system.

The entry deposit system requires everyone bringing a vehicle on site to pay a £50

deposit. This will be returned on exit provided that you leave within the designated

period.

- Vehicles up to 2 tons are allowed one hour on site

- Vehicles over 2 tons are allowed two hours on site

- Articulated vehicles are allowed three hours on site

If you are unable to complete your unloading in the time given, your options are to break

your unloading into more than one session, or to forfeit your deposit. However, please

note that the NEC may require overstaying vehicles to be removed, so choosing to forfeit

your deposit will not guarantee an unlimited unloading period.

As this will apply to all vehicles, any couriers or partners that will be delivering goods for

you must be made aware of this.

Note that the entry deposit system only applies on the Build day. It will not be in

operation for the Restock periods or the Breakdown period at the end of the show.

Unloading

While you will be assigned an access door suitable for your location in the exhibition

halls, you may still be some distance from your stand. Exhibitor vehicles will not be

allowed inside the hall. Please bring your own trolleys/sack trucks/dollies to save

yourself time and effort.

See the plans for Halls 1 and 2 at the end of this document for details on where the

vehicle entry doors are located. The available access doors for Hall 1 are marked as

VE1.2 to VE1.7, while the Hall 2 doors are VE2.1, VE2.2 and VE2.3.

In the event of another access door becoming available while you are waiting for your

nominated access door, you may be offered the option of using that as an alternative,

but be aware that this will usually involve a longer walk to reach your stand.

Once you have unloaded, please take your vehicle to the free Exhibitor car parks to make

space for other Exhibitors. These are car Parks E1 to E4 (see the NEC site plan at the

end of this document). This is particularly important if you require some time to set up

what you have unloaded. You can retrieve your vehicle later on to reload surplus items.

Getting Your Exhibitor Show Passes

Exhibitor Show passes and Parking passes will be available from UK Games Expo

Exhibition Services, located in a kiosk near vehicle entry door VE1.1 in Hall 1 (see the

plan for Hall 1). Present your Access Pass for this collection.

The number of Exhibitor Show passes you are entitled to can be checked on the UK

Games Expo web site - http://www.ukgamesexpo.co.uk/passes.php. The number of free

passes and additional passes you are entitled to buy is based on the size of your stand.

When you collect your passes, please take all the passes for your stand. If members of

your show crew are arriving later, you will need to make arrangements to meet them

outside the exhibition halls to give them their show passes.

Delivering to the Show

If you need to have anything delivered to the show, as opposed to bringing it yourself,

be aware that the NEC will not accept deliveries before Thursday May 31st. Also be

aware that you cannot leave anything in the halls once the show has closed, so you

cannot arrange for something to be collected on the Monday.

If you are arranging a delivery, it should arrive after noon on Thursday May 31st. You

must make sure that you are there to accept the delivery, and must be present when

anything is collected at the end of the show.

If the delivery or collection involves pallets, the delivery driver should have the ability to

load/unload pallets from their vehicle. If this is not the case

If your delivery or collection involves pallets and you do not have the ability to load/

unload these yourselves, you can hire fork lift services from UK Games Expo (new for this

year), for single loads or half hour periods. Go to Exhibitor Services to arrange this. This

service will only be available on the Build day and during the Breakdown period. This can

not be booked in advance. Be aware that if this turns out to be a popular service, there

may be a delay before we can deal with you, so being independent for your own

loading/unloading can be a distinct advantage.

You can get round these restrictions by working with Index Logistics, who can take goods

into their warehouse before the show, deliver and collect for the show at the permitted

times, and then hold your goods for collection later on. For details on this service, see

the bottom of the 'Start Here' page on the 'Exhibitors' menu of our web site.

Restock Periods

Exhibitors will be able to restock their stands during the Restock periods. These are one

hour before the halls open to the public and one hour after the halls close.

When restocking, please access via the South 3 Lorry Park for the morning sessions, and

the main site entrance in the evening sessions, and remember to have your Access Pass.

Opening Times

These are the public opening times for the Exhibition Halls:

- Friday May 29th: 9.00 am to 6.00 pm

- Saturday May 30th: 9.00 am to 6.00 pm

- Sunday May 1st: 9.00 am to 4.00 pm

Keith Thomasson

UK Games Expo Exhibitor Liaison

[email protected]

Here are the UK Games Expo - NEC Site Rules

General Site Rules

All personnel working within or near the hall must be informed of these site rules. UK

Games Expo will advise all Contractors and Exhibitors. Contractors and Exhibitors must

ensure that this information is passed on to all their staff.

Access to the hall during the Build/Breakdown and Restock periods is for authorised

personnel only.

Nobody below the age of 16 is allowed in the loading/unloading areas or in the exhibition

halls during the Build/Breakdown and Restock periods.

Emergency gangways must be kept clear to allow cleaning tractors, forklift movement

and emergency access/egress at all times.

Emergency gangways will be clearly identified and communicated to all personnel

working within the hall site.

Work tidy - Maintain good housekeeping at all times and dispose of all waste in an

appropriate manner.

Smoking (including e-cigarettes) is only permitted in designated smoking areas.

The NEC Event Management and Health & Safety teams have access to the site at all

times.

Vehicle Access

Vehicle access to the hall is via the NEC's nominated staging area. UK Games Expo will

issue you with a vehicle pass for access to the exhibition halls. Ensure that this is visible

on your dashboard while on site.

Be aware of the NEC Traffic Rules and comply with instructions from NEC and UK Games

Expo staff regarding vehicle movements at all times.

Drivers, watch out for pedestrians when driving near to or within the hall. Pedestrians,

watch out for vehicle movement at all times.

Vehicles may be directed to park outside the exhibition halls for unloading. No vehicles

will be allowed to enter the exhibition halls at any time.

Protective Clothing

The Initial Build period on Thursday May 31st starts at 5.00 am and finishes at 10.00 am.

During this period, all personnel in the exhibition halls for any reason must wear a hi-vis

vest.

During the remainder of the Build period and during the Restock and Breakdown periods,

all personnel loading or unloading vehicles must wear a hi-vis vest.

Suitable footwear should be worn at all times during the Build/Breakdown and Restock

periods. Open-toed shoes, sandals, flip-flops, etc. are not permitted. Loose clothing that

could be caught on moving items should be avoided.

Emergency Procedures

All accidents, incidents and near misses within the halls must be reported immediately

to the organiser and any outside the halls to the venue.

In case of emergency, do NOT call the emergency services. Instead, call the following

numbers:

- Fire 0121 767 3333 and give the location and nature of the incident

- Medical 0121 767 2222 and give the location and details of injuries sustained

NEC staff will assist you and arrange for all necessary assistance.

Special Permits

Hot Work (i.e. welding, etc.) requires a hot work permit from the venue. This must be

arranged in advance.

All forklift and vehicle movement required within and outside the halls must be notified

in advance to the organisers. The NEC Forklift Policy must be observed (copy available

on request).

About Marketing

We offer a range of options for Sponsorships, Advertising and Marketing.

You can read all about them and find out the prices in the 2020 Exhibitor Guide.

If you would you want any sort of banner that will be suspended from the ceiling the following must be done:-

  1. PERMISSION - ALL banners must be cleared by UKGE for, position,size and content. ALL banners must pay flying fee of £400.00 +VAT. If you order a banner directly with the NEC you MUST get permission from UKGE otherwise the banner will not be erected.
  2. PRODUCTION - All banners must meet the NEC rigging requirements (pdf can be found in your exhibitor portal). You may source your own banner, use the NEC’s graphics production team ([email protected] co.uk) or if we have your banner, re use a previous banner. UKGE no longer offer the production service as we could not compete on price.
  3. RIGGING - The NEC charges a rigging cost for hanging your banner. This cost varies depending on the construction of your banner or other hanging construction. The NEC rigging pdf will help you calculate the cost or you can contact UKGE through your portal for further help. Note: If you are using the NEC Graphics team they will often calculate the rigging cost for you.

IMPORTANT NOTICE UK GAMES EXPO FLYING FEE Please remember that if you bring your own banner or order one from the NEC Commercial Graphics team you will also need to pay UK Games Expo a £400+vat Flying fee.

BESPOKE RIGGING If you require rigging advice or quote you can contact the NEC Rigging Department. Daniel Smith tel: +44 (0)121 780 4141(reception) email: [email protected]

BANNER REMOVAL After the show banners are removed by the NEC. Any banners on hoists will be lowered for removal during derig. PVC banners will be recovered up to 10 days after the show and exhibitors can collect them or UKGE will store them for a fee.

BANNER STORAGE UKGE will collect your PVC banner and store it and return it to the NEC for the following year’s show for £100 + VAT. If you want to use the banner during the year you may collect it from the UKGE warehouse at your own cost.

UKGE Print Specifications for at show marketing options.

0Roll Banner/Pull Up Banner

  • Artwork size is 850mm x 2150mm. Allow 5mm bleed which will be trimmed off.
  • PDF format
  • Resolution to be 150dpi or 300dpi
  • Colour space RGB
  • Avoid text, logos and important information on the bottom 600mm
  • Cut-off date for accepting artwork is Friday 3rd May 2019

Café Barrier Banner

  • Artwork size is 1790mm x 700mm (to top of bar) 610mm flat area (below bar pocket)
  • NB, there will be an eyelet set into each of the 2 bottom corners, centred 20mm from the bottom and 15mm from the side
  • PDF format
  • Resolution to be a minimum of 150dpi
  • Colour space RGB
  • Cut-off date for accepting artwork is Friday 3rd May 2019

Exhibitor Logo for Web Site

  • Logo is to be 60 pixels high and up to 150 pixels wide
  • PDF format
  • 150dpi

Shell System Wallpaper

  • Artwork size is 2400mm x 950mm. Allow 5mm bleed for trimming
  • PDF format
  • Minimum resolution of 150dpi
  • Colour space RGB
  • Cut-off date for accepting artwork is Thursday 18th April 2019

UK Games Expo will show your logo and URL on our website.

Please check the site and send corrections and new images if required.

Please Check your company name is appropriate Please check the link shown is correct and points to an appropriate URL.


If we do not have your logo please send a JPG sized to EXACTLY 60 pixels high and no more than 150 Pixels wide.

Any logos and URL corrections should be emailed to to [email protected]

Imagine if the visitors arriving by road, air or rail pass by posters and banners promoting your games and products. Reach out to them by well placed media

Find out more in the NEC Media Pack

Who to contact

Exhibitor Terms and Conditions are all laid out in the Terms and conditions pdf.

EESL will supply Shell Systems, Walling, Carpets, Graphics for your stands and special furniture orders. They are

Event Exhibition Services Ltd

Tracy Ferraro Orders Administrator

[email protected]

Tel: +44 (0) 1933 224127

Want to build something special? You can either engage your own contractor/ build it yourself or use our Show Contractor.

Be aware that you may need a stand inspection, which is chargeable to you, if you are building a stand using a constructed stand where components are bolted/ screwed together.

Periscope Live

www.periscopelive.com

01327 304055

The Old Boatyard

South March

Daventry

Northamptonshire

NN11 4PH

Contact:

Jack Penn

To read all about the UK Games Expo Awards including entry criteria and submission proceedures please visit our awards page.

In lines with rules on GDPR we do not share contact details of exhibitors (except those who have submitted applications for the Show Preview to facilitate communications regarding their games for that event).

We do not ourselves have time to email exhibitors asking for their permission to share their details with you.

What we recommend you do is find your stand on the map.

You can check your stand number by logging into your exhibitor portal or by looking it up on the exhibitors page. *

Any contact data the exhibitor is sharing publicly may then be used to make contact.

*Please note exhibitors will not be visible on either page until they have paid their deposit.

Exhibitor Description
Each year we collate a list of every company who attends and add them to a list hosted online and also printed in our show programme and shown in our app. Check that you are in the index. If you do not appear (because you are new) or you are unhappy with the description then you can edit your own description via your exhibitor portal. You can also edit the stand name.

Please keep this descriptive and do not add a URL to the description, please dont make exagerated claims and do not include discount or special offers.

This is the index:
http://www.ukgamesexpo.co.uk/exhibitorlist.php

HOW TO EDIT OR ADD YOUR DESCRIPTION:

1. Login to your your exhibitor portal and go to the stands tab.

2. Click the EDIT STAND button.

3. Type out or edit the description. There is a 90 Character Limit (including spaces).

4. Click the Save Edits button to save the entry.

Please note that any decription added after 10th May will not show in the programme or app.