Friday 2 - Sunday 4 Jun 2023
User Menu UK Games Expo

FAQs

1 FAQ
Categories

GM rewards

Expenses for GMs are based on the number of player hours that they provide for the games that they are running. A single player playing for a single hour will generate one hour’s credit for that GM/Umpire. Our expectations are that if GMs provide 120 player hours, UKGE will provide the expense package for a general volunteer providing 18 hours of work. See https://www.ukgamesexpo.co.uk/plan/volunteering/ for more details.

Entry to the Show -GMs

If you volunteer to GM at the show then you will be given entry passes dependant on the player hours you provide. The following is a general guide to what to expect:

  • Up to 24 player hours = One day entry
  • 25- 48 player hours = One Two Day Pass
  • 49 - 119 player hours = One Extended entry Pass
  • 120+ player hours = General volunteer expense package

GM accommodation - GM's

For GM's to receive accommodation we are generally looking for them to offer 5 games of 4 hours for 6 players per game. That equates to 120 player hours. However a decision on accommodation will be made after your submissions by John Dodd the Roleplaying Events manager.

Umpire rewards

Given the difference in hours that can be generated when running even a small tournament, umpires are not subject to the same player hour schedules as GMs. The UKGE organised play manager will discuss this with you as part of the submission/acceptance process for your event.

Consult our volunteer policy for Rewards for GMs and umpires.

Entry to the Show - Umpires

If you volunteer to umpire or organise an event at the show then you will be given entry passes dependant on the size of the event and hours you provide. The Organised play manager can discuss this with you but the following is a general guide to what to expect:

Running one 4 to 8 hour tournament of 16 + players (circa 64 to 128 player hours) - one day pass

Running two 4 to 8 hour tournament of 16 + players (circa 128 to 256 player hours) - two day pass

Running three or more tournaments (256+ player hours) - three day pass

Umpire accommodation

For Umpire's to receive accommodation we are generally looking for them to offer events on multiple days of 16+ players. However a decision on accommodation will be made after your submissions by Richard the Organised Play Events manager.

Important note on Accommodation

There are ONLY a very few single rooms available at the Hotel so most of you will be sharing a twin room if you qualify for a room. Please do not volunteer if you are not willing to share a room. If you are volunteering along with pals or partners it helps if you tell John or Richard who they are and then we can attempt twin you up. (We cannot guarantee that this will be done however).

How will you get your reward?

Your pass will be waiting for you on arrival. If you qualify for food/ drink tokens you will collect these at the show - please see the events desk after 12 on each day. Your name will be on a list with the agreed food/ drink tokens listed. If you are entitled to accommodation then after you have submitted your games we will contact you about your hotel accommodation. Please note that hotel accommodation will involve sharing a twin room.

There are ONLY a very few single rooms available at the Hotel so most of you will be sharing a twin room. So please do not volunteer if you are not willing to share a room. If you are volunteering along with pals or partners it helps if you tell us who they are and then we can twin you up. Note that some GMs and Umpires MAY need to stay at other hotels if the Hilton is full.