TOURNAMENT SUBMISSION GUIDE

Guidelines on tournaments at the UKGE

UK Games Expo involves numerous organised play events and tournaments. Each year we get approached by individuals and companies wanting to run a tournament. Firstly please ensure that your tournament idea fits these criteria:

Our overiding principle for if we will accept a tournament is "is there demand from the visitors?" We do not run tournaments in order to create demand as we have found this does not work. If a company wants to get players playing their game by far the best way is to demo it in the trade hall and donate copies to the Board Game Library. A tournament should not be the start of a marketting campaign but seen as the ultimate marker of a successful game. Its an end point when their is sufficient player base who demand a tournament.

If the games does not yet have a player base then the first step is to organise a series of small tournaments in local gaming clubs and games shops. If you are an individual we suggest you contact the games publisher as they might have ideas about orgaised play. If you have a distributor it may be worth talking to them about any support they offer in getting organised play set up.

Can you run a tournament?

All tournaments that are approved and ticketed by UKGE are run by UKGE organisation. Some companies may run a tournament on their stand, which they are free to do. However UKGE does not ticket these events and they are at the discretion of the exhibitor.

If you are an exhibitor or company:

Many companies approach us to ask if they can run a tournament, especially in the main trade halls. In 2018 all our organised play events apart from Roleplaying Games are run at the NEC in Hall 2.

If you think you have a game that has a player base and there is demand for then first email Richard Denning, (Organised Play Manager), who will explore the idea further with you. Later he may ask you to submit the event via our events submission

If you are an individual:

If you are an individual or group with no commercial interest in the game then and you think you have a game that has a player base then please submit the event via our events submission and Richard Denning, (Organised Play Manager), will explore the idea further with you.

What about umpires and ticketing?

UKGE will set an approved event up as a ticketed tournament on the UK Games Expo website. These events will be promoted by us. We allocate space which will be protected space within our tournament areas. There will be an event ticket charge which covers the cost of set up, space, volunteers and any prize support we may give depending on tournament demand.

There is no cost to you but if there is no demand for the event and tickets do not sell we retain the right to cancel the tournamnet and refund any sold tickets and use the space for other events.

General Guidance

UK Games Expo is a family show. Thus we retain the right to cancel or refuse events which we consider to be in bad taste or offensive. (Or at the least we will put it in a side room!)

To discuss Tournaments further please email Richard Denning, (Organised Play Manager)