TOURNAMENT SUBMISSION GUIDE
FAQ on tournaments at the UKGE
UK Games Expo involves numerous organised play events and tournaments. Each year we get approached by individuals and companies wanting to run a tournament. Firstly please ensure that your tournament idea fits these criteria:
- It is an existing published game that has been on sale long enough for players to have learnt it and own it.
- There is a player base or community interested in playing the game which you are able to promote the game to.
- You and the players need to be aware that there will be an entry fee to the tournament that covers Expo's costs.
Our overiding principle for if we will accept a tournament is "is there demand from the visitors?" We do not run tournaments in order to create demand as we have found this does not work. If a company wants to get players playing their game by far the best way is to demo it in the trade hall and donate copies to the Board Game Library.
Can you run a tournament?
All tournaments that are approved and ticketed by UKGE are run by UKGE organisation. Some companies may run a tournament on their stand, which they are free to do. However UKGE does not ticket these events and they are at the discretion of the exhibitor.
If you are an exhibitor or company:
Many companies approach us to ask if they can run a tournament, especially in the main trade halls. In 2017 all our organised play events apart from Roleplaying Games are run at the NEC in Hall 3a.
If you think you have a game that has a player base and there is demand for then first email Keith Thomasson, (Organised Play Manager), who will explore the idea further with you. Later he may ask you to submit the event via our events submission
If you are an individual:
If you are an individual or group with no commercial interest in the game then and you think you have a game that has a player base then please submit the event via our events submission and Keith Thomasson, (Organised Play Manager), will explore the idea further with you.
What about umpires and ticketing?
UKGE will set an approved event up as a ticketed tournament on the UK Games Expo website. These events will be promoted by us. We allocate space which will be protected space within our tournament areas. There will be an event ticket charge which covers the cost of set up, space, volunteers and any prize support we may give depending on tournament demand.
There is no cost to you but if there is no demand for the event and tickets do not sell we retain the right to cancel the tournamnet and refund any sold tickets and use the space for other events.
General GuidanceUK Games Expo is a family show. Thus we retain the right to cancel or refuse events which we consider to be in bad taste or offensive. (Or at the least we will put it in a side room!)
To discuss Tournaments further please email Keith Thomasson, (Organised Play Manager)