Running an Event
UK Games Expo would never work without the army of volunteers, refs and GM's that put all their hard work in each year to give everyone a great gaming weekend.
As the number of games has grown the way we manage them has had to change. This year we are introducing an online event system that allows you to submit a game to run at the expo and then manage it and it's associated information page yourselves.
This system is intended to be used by GMs who wish to run roleplaying sessions and umpires running tournaments. In order words it applies to those events that people CAN prebook.
Submitting Your Event
In order to submit your event you MUST do the following:-
- Register an account. (This is required so you can edit the event and we know who to contact)
- Submit your event for consideration using the event entry form
- The show directors will then check your event details and will either contact you if there is a problem or approve your event and set it live
- You can check the status of your events on your customer page when you are logged in
- Assuming your event is approved a GM/Umpire pass will be waiting for you for collection at the show.
GM/Umpire Rewards
Our rewards package applies to UK Games Expo GMs and Umpires.
DOES NOT apply to games running on Trade Stand Demo tables or Company Organised RPG tables.
Event slots are 4 hours length.
Volunteer for 1 slot and we give you FREE entry for a day.
Volunteer for 2 slots and we will provide full extended weekend entry.
Volunteer for more than 2 slots and and we will provide full extended weekend entry and expenses calculated at £5 per slot above the first 2.
Volunteers who do 5 slots or more will have hotel accomodation provided for two nights in addition to Full Extended entry and expenses calculated at £5 per slot above the first 2.
PLEASE NOTE: It is not enough to just submit games to UKGE to qualify for rewards. They must be APPROVED by UKGE to qualify. Things which cause games to be rejected are listed below but ultimatly come down to "if we don't think people will play it then we are much less likely to approve it".
- Submitting the same scenario to be run over many slots. (If we are unconvinced that people will book the game we may well ask you to re submit offering different scenarios.)
- Homebrew systems. UKGE likes to encourage new games however if you offer 5-6 slots of your new homebrew system we are unlikely to approve them for rewards. Offer to GM popular systems and we will almost always allow 1-2 slots of your new game. If it books out we will be happy to add more.
- Picking unpopular slots. We want GM's when gamers want to game. Submitting games in only evening or Friday slots so that we have more games in slots which we know to be unpopular will cause a rejection of a slot. Popular slots include (Friday night, All saturday slots and Sunday morning). Mix it up a bit and you'll be fine.
Submitting the same scenario, of a homebrew system in unpopular slots is likely to be met with a request to reconsider.
Slot times are:
Friday (All at the Strathallan)
10 till 2
3 till 7
8 to midnight
Saturday (First 2 at the Clarendon (last at the Strathallan)
10 till 2
3 till 7
8 till Midnight
Sunday (All at the Clarendon)
10 till 2
3 til 7
How will you get your reward?
If you do 1 or 2 slots your pass will be waiting for you on arrival. If you do 3+ slots you will be give your expenses at the show - please see the front desk after 12 on either day. Your name will be on a list with the agreed expenses listed. If you do 5+ slots you are entitled to 2 nights accomodation. After you have submitted your 5th slot we will contact you about your hotel accomodation. Please note that hotel accomodation may involve sharing a twin room.