EVENT ENTRY for 2018

Guide to running a gaming event at UKGE

Welcome to the UK Games Expo Event Entry System please read this page carefully before continuing.

Roleplaying and LARP events

If you wish to submit a Roleplaying Game or Larp type of event read this page and follow the instructions.

For queries on Roleplaying events please get in touch with John Dodd at John@ukgamesexpo.co.uk

Board and Card Game events and tournaments

If you wish to run a board game, card game event, megagame or tournament then please click and read through this:

Guide for running tournaments and events at UKGE.

Please do not submit any form of tournament, megagame, card or board game event without having first emailed Richard.

For queries on board game and card game events and tournaments please get in touhc with Richard Denning on richard@ukgamesexpo.co.uk

Submitting Your Event EVENT SUBMISSION WILL GO LIVE IN DECEMBER

In order to submit your event you MUST do the following:-

  1. Register an account. (This is required so you can submit an event, edit the event and we know who to contact about the event)
  2. Login using the customer login - top left of the website.
  3. Submit your event for consideration using the event entry form
  4. The section manager for the type of game you have submitted will then check your event details and will either contact you if there is a problem or approve your event and set it live. This may take a few days.
  5. You can check the status of your events on your customer page when you are logged in
  6. Assuming your event is approved a GM/Umpire pass will be waiting for you for collection at the show.

GM and Umpire Rewards

With Expo expanding and a growing need to accommodate games that don’t fit into the standard four hour slot, we’re moving to the system of counting player hours for determining rewards for GM’s.  Player hours are determined by multiplying the number of players in a game by the number of hours that game runs for, so a game that has six players and runs for four hours will generate twenty four player hours, whereas a game that has four players and runs for two hours will generate eight players hours.

Consult our Volunteer's Policy for Rewards for GMs and umpires.

Important note on Accomodation

There are ONLY a very few single rooms available at the Hotel so most of you will be sharing a twin room if you qualify for a room. Please do not volunteer if you are not willing to share a room. If you are volunteering along with pals or partners it helps if you tell John who they are and then we can twin you up.

GAMES THAT DO NOT RUN

You qualify for the rewards when UKGE accept your games and you turn up to run the game. Some games will not run. This is by desgin. We want there to be enough games and enough choice so that everyone who wants to play can find a game they like. This means we aim for an excess of about 15%. If your game doesn't run we don't hold it against you but you might want to consider why it didn't attract players so that next time it does run.

Slot times are:

There are the standard slots for 4 hour rolepalying games. We do allow flexibility however.

Friday 
10am till 2pm
3pm till 7pm
8pm to midnight
Saturday
10am till 2pm
3pm till 7pm
8pm till Midnight
Sunday 
10am till 2pm
3pm til 7pm

Times for Tournaents and other gaming events

Thes emay occupy a full day or part of a day. The details can be confirmed later.

 

How will you get your reward?

Your pass will be waiting for you on arrival. If you qualify for food/ drink tokens you will collect these at the show - please see the events desk after 12 on each day. Your name will be on a list with the agreed food/ drink tokens listed. If you are entitled to accommodation then after you have submitted your games we will contact you about your hotel accommodation. Please note that hotel accommodation will involve sharing a twin room.

There are ONLY a very few single rooms available at the Hotel so most of you will be sharing a twin room. So please do not volunteer if you are not willing to share a room. If you are volunteering along with pals or partners it helps if you tell us who they are and then we can twin you up. Note that some GM's MAY need to stay at other hotels if the Hilton is full.